The family group chat has 214 unread messages. Somewhere in there: three different Cash App names (one belongs to a cousin’s boyfriend), a photo of a handwritten t-shirt size list, and the eternal question — “wait, did anybody get Uncle Ray’s money?” Every family has one cousin who “handles the reunion money,” and every one of those cousins is quietly drowning. This is your sign that family reunion registration deserves one link, one list, and one clean account — not a scavenger hunt through screenshots.
Here’s the fix: put the whole reunion weekend on one EventPassHero event page. Everybody registers themselves, pays online, picks their shirt size at checkout, and shows up with a QR ticket. The cousin who handles the money gets to be a person again — one who can see exactly who paid, down to the dollar, without asking anyone to scroll up.
One page for the whole weekend — and family reunion registration that runs itself
Your reunion isn’t one event; it’s a weekend. The Friday meet-and-greet, the Saturday cookout, the Sunday banquet or worship service. Instead of three flyers and three payment threads, you build one event page and let ticket types do the organizing:
- Adult weekend pass — the full ride, one price.
- Kids’ tickets — priced lower (or free), because a seven-year-old shouldn’t cost what a grown-up costs.
- Elder rate — honor the seniors with their own price. They built this family; they get a discount.
- Single-day tickets for the cousins who can only make the cookout.
One link goes in the group chat, on the family Facebook page, and in Big Mama’s church bulletin. Everybody registers themselves. Nobody Cash Apps a boyfriend.
The reunion treasurer’s job should be planning the reunion — not running forensic accounting on a group chat.
T-shirt sizes and family branch, captured at checkout
The t-shirt list is where reunion planning goes to suffer. Sizes trickle in by text for six weeks, half of them change, and somebody always swears they said 2X. EventPassHero ends that with custom checkout fields: add a t-shirt size field, a family branch field (“Which line are you? The Georgia Jacksons or the Detroit Jacksons?”), dietary notes — whatever you need — and mark them required.
Nobody can finish buying a ticket without answering. There’s no separate registration form to chase, because the checkout is the registration form. When it’s time to order shirts, you export one report: every name, every size, every branch, already matched to a paid order.
Add-ons: shirts, souvenir books, and fish-fry plates
Reunions sell more than entry. The commemorative t-shirt, the souvenir book with the family history, Uncle Leon’s Friday-night fish-fry plates — all of it can live on the same page as its own ticket type. An aunt can grab two adult passes, three kids’ tickets, four shirts, and a souvenir book in a single checkout, and the money for all of it lands in the same account with the same records.
That matters at the bank, too: instead of shirt money living in one cousin’s pocket and plate money in another’s, every dollar flows through one place, itemized.
Give every branch its own link — and a leaderboard
Here’s the move that makes registration take off: give each family branch’s coordinator a personal tracked link. Aunt Denise gets one for the Charlotte crew, Cousin Marcus gets one for the Houston folks, and every registration through their link is credited to them on a live leaderboard.
And because every branch’s sales are tracked, you’ll know exactly which coordinators pulled their weight when it’s time to hand out flowers at the banquet.
Group bundles that don’t turn into door drama
Somebody always pays for their whole household — and that’s wonderful, right up until check-in, when one confirmation email has to cover six people and three of them arrived separately. EventPassHero sells group bundles as one purchase that splits into individual QR tickets, with each guest’s name and email captured at checkout.
So when Aunt Pat buys the family-of-six bundle, all six people get their own ticket with their own name on it. Grandma’s ticket is in Grandma’s email (or printed and tucked in her purse — we know). Everyone walks in on their own schedule, and the check-in table never has to referee.
When plans change — and in a big family, they will
Somebody’s shift changes. A flight falls through. A cousin books the wrong weekend entirely. With EventPassHero you can issue full or partial refunds right from the dashboard, back to the buyer’s original payment method, with a record of every one. No digging through Cash App history trying to figure out how much to send back — and no awkward “I’ll get you at the reunion” IOUs.
The money side: paid out daily, reported to everybody
Reunions have real bills with real deadlines — the park pavilion deposit, the caterer, the DJ, the shirt order. EventPassHero pays out daily, powered by Stripe: each registration lands in the family’s bank account 2–3 business days after the transaction. You’re paying the deposit with reunion money as it comes in, not fronting it from somebody’s savings and hoping to be made whole in July.
The planning committee stays in the loop without anybody sharing a password. Add committee members as report recipients and they receive the numbers by email — who’s registered, what’s sold, what’s collected — no login needed. Total transparency, zero “so how are we doing?” phone calls.
Costs are simple and public: the platform fee is 2.75% + $1.49 per ticket, plus Stripe’s payment processing fee (2.9% + $0.30). By default the buyer pays the fees at checkout; if the family would rather absorb them into the ticket price, that’s one per-event toggle. No monthly fees, no contracts, nothing to cancel after the reunion.
One link for the weekend Shirt sizes at checkout Branch leaderboard Bundles split into QR tickets Daily Stripe payouts
Common questions
Can we collect t-shirt sizes when people register?
Yes. Add a t-shirt size field as a custom checkout field and mark it required — nobody can complete their purchase without picking a size. When it’s time to order shirts, export one report with every name, size, and family branch already tied to a paid registration. No text-message list, no guessing.
Can each family branch have its own signup link?
Yes. Give each branch coordinator a personal tracked link. Every registration through that link is credited to them, and a live leaderboard shows which branch is leading. It turns registration into friendly competition — and shows you exactly which coordinators drove signups.
What if someone cancels?
Issue a full or partial refund from your dashboard, straight back to their original payment method, with a record of the transaction. No scrolling through Cash App history, no IOUs at the cookout. Partial refunds help when someone drops from a weekend pass down to a single day.
Can kids’ tickets be cheaper than adult tickets?
Yes. Kids, adults, elders, single-day, and weekend passes are all separate ticket types with their own prices on the same event page — and a ticket type can even be free. One aunt can buy a mix of all of them for her household in a single checkout.
How do we know who paid?
Every registration is recorded automatically — name, ticket type, amount, and date. Pull reports and exports anytime, or add planning committee members as report recipients so the numbers arrive by email without anyone needing a login. “Did Uncle Ray pay?” becomes a ten-second lookup.
Related reading
- Sell table bundles that split into individual tickets
- Hero Affiliates: tracked links for everyone selling
- Event reports, refunds, and exports
The bottom line
The reunion is about the people — the elders holding court, the kids meeting cousins they’ll know forever, the spades table that never closes. Family reunion registration should be the easiest part of the weekend: one link, ticket types for every age and every branch, shirt sizes captured at checkout, bundles that split into real tickets, and money that lands in the account daily with records everyone can see. Let the platform handle the money so the family can handle the memories.
Ready to rescue the cousin who handles the money? Create your event and set up the reunion page this week, or book a quick demo and we’ll walk through it together before the next family meeting.
Raise More Money With Less Stress.
Sell more tickets. Stay in control. Built for organizations that move the community.
Start selling tickets →